Launch Your Career with the Indian Health Service in Kayenta
The Indian Health Service (IHS), an agency within the U.S. Department of Health and Human Services, is currently looking for an organized and driven Administrative Support Assistant to join their team in Kayenta, Arizona. This role is integral to the Facilities Management branch, providing the backbone of administrative coordination that allows our engineering staff to focus on maintaining and upgrading critical healthcare infrastructure.
Job Responsibilities
As an Administrative Support Assistant, your day-to-day duties will be varied and dynamic. You will be responsible for:
- Managing schedules, meetings, and conference room logistics.
- Drafting, editing, and routing professional correspondence and reports.
- Handling procurement requests for facility supplies and equipment.
- Maintaining accurate records for timekeeping, training, and travel.
- Serving as a professional point of contact for visitors and staff.
Requirements
To be considered for this role, you must demonstrate the following:
- Experience: One year of specialized experience at the GS-06 level.
- Citizenship: Must be a U.S. citizen.
- Security: Ability to pass a federal background investigation and E-Verify screening.
- Financial Standing: Must maintain financial responsibility.
Comparison Table: Administrative Roles
| Feature | Administrative Support Assistant | General Office Clerk |
|---|---|---|
| Scope of Duties | Broad (Engineering/Facilities) | Standard Data Entry |
| Grade Level | GS-07 | Varies |
| Agency | Indian Health Service | General |
| Focus | Facility Infrastructure | General Clerical |
Salary Overview
The salary range for this position is set between $50,460 and $65,599 per year, commensurate with federal pay scales and experience level.
Benefits
Working for the IHS offers a comprehensive federal benefits package, including health insurance, generous leave accrual (based on service years), and retirement planning through the Thrift Savings Plan. New federal employees may also receive credit for previous non-federal work experience when calculating annual leave accrual rates.
Application Tips
- Tailor Your Resume: Highlight experience that directly aligns with the duties listed above.
- Documentation: Have your BIA-4432 (if applicable) and DD214 (if applicable) ready before starting.
- Assessments: Do not skip the USA Hire Assessment window; it is a critical step in the evaluation process.
If you are a motivated professional looking to contribute to a mission-driven organization in the heart of the Navajo Nation, the Kayenta Service Unit is the place for you. Submit your application through USAJOBS before the deadline to take the next step in your federal career.
Why This Administrative Support Assistant Job Matters
Launch a meaningful career supporting healthcare excellence for the Kayenta Service Unit with the Indian Health Service.
Administrative Support Assistant Job Overview
The Indian Health Service (IHS) is seeking a dedicated Administrative Support Assistant to join the Branch of Facility Management at the Kayenta Health Center in Arizona. This role is pivotal in ensuring the smooth daily operations of our engineering department, handling everything from scheduling and correspondence to procurement and record-keeping for our vital healthcare infrastructure.
Requirements for Administrative Support Assistant
- Must be a U.S. Citizen.
- Must undergo and successfully pass a federal background investigation.
- Must pass the E-Verify employment verification check.
- Male applicants born after 12/31/1959 must be registered with the Selective Service.
- Must satisfy financial responsibility requirements (no unresolved delinquent federal debts).
- Must provide two valid forms of ID (at least one must be REAL ID-compliant).
- Must comply with the IHS Employee Immunization Policy.
- Completion of one year of specialized experience equivalent to the next lower grade level (GS-06).
Preferred Qualifications for Administrative Support Assistant
- Proficiency in office automation systems and database management.
- Strong skills in procurement, timekeeping, and travel coordination.
- Excellent communication and interpersonal skills for internal and external stakeholder management.
- Proven ability to resolve administrative discrepancies independently.
Federal Benefits & Perks
- ✓Comprehensive federal health insurance options.
- ✓Competitive retirement programs including the Thrift Savings Plan (TSP).
- ✓Paid annual and sick leave accrual.
- ✓Potential for credit for previous non-federal experience in determining leave accrual rates.
- ✓Opportunities for professional development within the Department of Health and Human Services.
💡 How to Apply Administrative Support Assistant Job & Insider Tips
Application Steps for Administrative Support Assistant Job
- Create or update your USAJOBS profile.
- Submit your resume and supporting documentation (e.g., DD214, BIA-4432) through the online application portal.
- Complete the mandatory online questionnaire.
- Complete the required USA Hire Assessment within the specified window after submission.
- Monitor your email and USAJOBS account for updates and further instructions.
- Certify that all responses provided are your own work.
💡 General Tips
- Ensure your resume explicitly details the hours worked per week for every position held.
- Do not wait until the final hours on the closing date to apply, as technical delays can occur.
- Review your submitted documentation to ensure it is legible and contains all required signatures.
- Utilize the USA Hire Applicant Resource Center to practice before taking your official assessments.
- Prioritize the background investigation forms if requested; timeliness is essential for hiring approval.
Frequently Asked Questions
What is the primary function of this role?
This position provides essential administrative support to the Branch of Facility Management, covering tasks like scheduling, document preparation, supply procurement, and staff coordination.
Is this a remote position?
No, this position is based in Kayenta, Arizona, and requires on-site presence at the health center.
What documentation is needed for Indian Preference?
Applicants claiming Indian Preference must submit a completed and signed Form BIA-4432 along with their application package.
Job from Indian Health Service
The IHS is a nationwide, innovative organization dedicated to meeting the diverse healthcare needs of American Indians and Alaska Natives. Joining our team means becoming part of a community-oriented, interdisciplinary force working to improve health outcomes for over 2 million individuals across the country.