Launch Your Career with the Smithsonian Institution
Are you an organized professional with a passion for supporting world-class educational initiatives? The Smithsonian Institution is looking for a Management Support Specialist to join the National Museum of African American History and Culture (NMAAHC) in Washington, D.C. This is a unique opportunity to play a vital role in one of the most prestigious research and exhibition complexes in the world.
Job Responsibilities
As a Management Support Specialist, your day-to-day work will directly facilitate the success of the Education Department. Key responsibilities include:
- Administrative Support: Serving as the point of contact for WebTA (time and attendance) and coordinating department meetings.
- Procurement: Utilizing purchase cards, managing vendor relationships, reconciling financial statements, and drafting scopes of work for contracts.
- Logistics: Handling complex domestic and foreign travel arrangements, researching per diem rates, and processing vouchers.
- Operations: Maintaining museum-wide program calendars and facilitating visitor services such as VIP tours and parking requests.
Requirements
You must meet specific criteria to be eligible for this position:
- One year of specialized experience at the GS-7 level or equivalent.
- Ability to demonstrate competency in procurement and logistics.
- Compliance with federal employment regulations (e.g., Selective Service).
Comparison of Qualifications
| Requirement Type | Standard | Benefit of Meeting |
|---|---|---|
| Experience | 1 Year (GS-7 equivalent) | Demonstrates immediate readiness |
| Education | Masters or 2 years Grad School | May substitute for experience |
| Combination | Experience + Education | Allows flexible entry path |
Salary and Benefits
This position offers a competitive salary range of $70,623 to $91,815 per year. Employees enjoy a robust benefits package, including:
- Comprehensive health and life insurance.
- Retirement planning and options.
- Generous annual leave and sick leave accrual.
- Flexible work arrangements.
Application Tips
To ensure your application stands out, keep your resume concise—no more than two pages. Clearly articulate your accomplishments rather than copying the job description. If you are a current or former federal employee, ensure your SF-50s are attached and clearly show your time-in-grade.
If you are ready to contribute your administrative and logistical expertise to the mission of the Smithsonian Institution, apply for the Management Support Specialist role today. This position is a gateway to a rewarding career in federal service within a historic and culturally significant setting.
Why This Management Support Specialist Job Matters
Join the team at the National Museum of African American History and Culture as a Management Support Specialist and help preserve history through administrative excellence.
Management Support Specialist Job Overview
The Smithsonian Institution is seeking a dedicated Management Support Specialist to join the Education Department at the National Museum of African American History and Culture (NMAAHC) in Washington, D.C. In this role, you will be the backbone of daily operations, managing critical administrative tasks, logistics, and procurement processes that keep our world-class educational programs running smoothly.
Requirements for Management Support Specialist
- Possess at least one year of specialized experience equivalent to the GS-7 level in federal service.
- Ability to manage procurement, property inventory, and vendor invoicing.
- Experience coordinating complex travel itineraries and processing vouchers.
- Proficiency in administrative support tasks including scheduling and program data entry.
- Must be a U.S. citizen or eligible for federal employment.
- If male, born after 12/31/59, must be registered with Selective Service.
Preferred Qualifications for Management Support Specialist
- Experience with WebTA or similar time and attendance tracking systems.
- Demonstrated ability to handle government purchase card transactions and reconciliation.
- Strong communication skills for coordinating with internal stakeholders and external vendors.
- Experience assisting with Requests for Proposals (RFPs) and scopes of work.
Federal Benefits & Perks
- ✓Comprehensive health and life insurance options
- ✓Competitive retirement programs
- ✓Generous vacation and sick leave policies
- ✓Paid federal holidays
- ✓Flexible Spending Accounts
- ✓Potential for recruitment incentives based on availability
💡 How to Apply Management Support Specialist Job & Insider Tips
Application Steps for Management Support Specialist Job
- Prepare a resume that is strictly no more than two pages.
- Create or update your account on the USAJobs portal.
- Upload required documentation, including proof of status such as SF-50 forms for current/former federal employees.
- Complete the online assessment questionnaire.
- Submit your application package by 11:59 PM ET on the closing date.
💡 General Tips
- Tailor your resume specifically to the duties listed; do not simply copy and paste the announcement text.
- Ensure your SF-50 documents clearly show your position title, series, grade, and time-in-grade eligibility.
- Double-check your page count; resumes exceeding two pages may result in disqualification.
- Clearly outline your paid and volunteer experience, including hours worked per week.
Frequently Asked Questions
Is this a remote position?
The position is telework-eligible, but it is not a fully remote position. You must be able to work in Washington, D.C.
What documentation is required for current federal employees?
You must provide an SF-50 that shows your current grade level and proof of status to satisfy time-in-grade requirements.
Job from Smithsonian Institution
The Smithsonian Institution is the globe's largest museum, education, and research complex. With 21 museums, 14 research centers, and the National Zoo, the Smithsonian is dedicated to the increase and diffusion of knowledge. The NMAAHC, in particular, stands as a premier venue for the study and exhibition of African American history and culture, offering a dynamic work environment for administrative professionals.