Become an Administrative Assistant at the U.S. Naval Academy
Are you looking to build your career in a dynamic, historic, and mission-driven environment? The U.S. Naval Academy (USNA) is currently accepting applications for an Administrative Assistant within its Tour Services department. This position offers a unique chance to support the daily operations that sustain the Brigade of Midshipmen and the Naval Academy Business Services Division (NABSD).
Job Responsibilities
The role is multifaceted, focusing on keeping the Tour Services department organized and efficient. Key duties include:
- Administrative Support: Drafting communications, maintaining SOPs, and managing office calendars.
- Reporting & Data: Compiling sales reports, monitoring inventory, and ensuring POS systems remain accurate.
- Event Support: Assisting with high-profile events such as Parents Weekends, Commissioning Week, and football games.
- Customer Service: Serving as a primary point of contact for patrons, vendors, and staff.
Requirements
To be considered for this role, you must demonstrate the following:
- At least one year of specialized clerical or administrative experience.
- Proficiency in Microsoft Office and Google Suite.
- Ability to maintain confidentiality and protect PII/HIPAA data.
Salary Overview
| Position Level | Hourly Rate | Interval |
|---|---|---|
| Administrative Assistant | $24.00 - $26.00 | Per Hour |
Benefits
Employees of the NABSD enjoy a robust benefits package, including:
- Full health, dental, and life insurance.
- Retirement savings through a 401(k) and Roth 401(k) program.
- FSA and HSA access for health expenses.
- Paid time off including vacation and sick leave.
Application Tips
- Keep your resume concise—it must not exceed two pages.
- Be specific about your technical proficiency with office software.
- Ensure all preference-related documents (like your DD-214) are uploaded at the time of application.
This role is an excellent opportunity for organized individuals who thrive in a fast-paced environment. By joining the USNA team, you contribute to a legacy of excellence and support the future of our nation’s military leaders. Apply today via the official portal.
Why This Administrative Assistant Job Matters
Launch your career in the heart of maritime leadership and historic excellence with a pivotal administrative role at the U.S. Naval Academy.
Administrative Assistant Job Overview
The Naval Academy Business Services Division (NABSD) is seeking a detail-oriented Administrative Assistant to join the Tour Services department in Annapolis, Maryland. This role offers the unique opportunity to provide essential operational support within a vibrant, historic environment. As a member of our team, you will ensure the seamless execution of daily administrative tasks, event coordination, and data reporting that keep the Academy functioning at its best for midshipmen, staff, and visitors alike.
Requirements for Administrative Assistant
- One year of specialized administrative or clerical experience in a professional office or retail environment.
- Proven proficiency with Microsoft Office Suite and Google Suite.
- Ability to manage sensitive records, including PII and HIPAA-protected information.
- Strong verbal and written communication skills with the ability to convey information clearly.
- Capability to handle payroll, timekeeping, and basic financial documentation.
- Must be able to obtain and maintain a Secret-level security clearance.
Preferred Qualifications for Administrative Assistant
- Previous experience within the tourism or hospitality industries.
- Strategic problem-solving abilities applied to office operations.
- Experience managing department-wide calendars and event coordination.
Federal Benefits & Perks
- ✓Comprehensive Medical, Dental, and Life Insurance coverage.
- ✓Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
- ✓Retirement planning including 401(k) and Roth 401(k) with loan availability.
- ✓Generous accrual of paid vacation and sick leave.
💡 How to Apply Administrative Assistant Job & Insider Tips
Application Steps for Administrative Assistant Job
- Visit the Naval Academy Business Services official career portal.
- Prepare a resume not exceeding two pages.
- Ensure all supporting documents (DD-214, SF50, transcripts) are ready for upload.
- Submit your application before the deadline of NOON on the closing date.
- Monitor your email for a submission confirmation.
💡 General Tips
- Ensure your resume strictly adheres to the two-page limit.
- Highlight specific instances of data entry, timekeeping, or inventory management.
- Double-check your email address to ensure you receive the confirmation message.
- If claiming veterans' preference or spousal preference, attach required proof (DD-214 or PCS orders) to avoid loss of consideration.
Frequently Asked Questions
What is the typical work schedule for this position?
This role operates on a standard 8-hour day shift, Monday through Friday.
Is telework available?
No, this position is not eligible for telework.
Do I need a security clearance?
Yes, this position requires a Secret-level security clearance due to the nature of the information handled.
What is the primary focus of this role?
The focus is providing comprehensive administrative and operational support to the Tour Services department.
Can I apply after the deadline?
No, all applications must be submitted by the stated deadline at noon.
Job from Commander, Navy Installations Command
The Naval Academy Business Services Division (NABSD) is a non-appropriated fund instrumentality that keeps the Academy running. By managing retail products, services, and tourism operations, the NABSD ensures that midshipmen and staff have everything they need to succeed as the next generation of Navy and Marine Corps leaders.