Secretary (Office Automation) - Defense Commissary Agency (DeCA), Yuma, AZ

Are you an organized and detail-oriented professional seeking a stable and rewarding career in public service? The Defense Commissary Agency (DeCA) is looking for a dedicated Secretary (Office Automation) to join their team in Yuma, Arizona. This vital role supports the operational efficiency of the commissary, directly contributing to the well-being of military members and their families. If you possess strong administrative skills and a commitment to excellence, this GS-06 position offers a competitive salary and the opportunity to be part of a significant federal agency.

About the Defense Commissary Agency (DeCA)

The Defense Commissary Agency (DeCA) operates an international grocery chain, managing 235 commissaries worldwide and generating billions in annual sales. DeCA plays a crucial role in supporting military family readiness and enhancing the quality of life for service members and their families by providing quality groceries at competitive prices. With a diverse workforce of over 13,000 employees, DeCA reflects the nation's rich cultural tapestry and is committed to its mission. As a valued member of the DeCA team, you will contribute to this important mission and be part of an organization that supports those who serve.

Job Responsibilities

The Secretary (Office Automation) performs a variety of essential duties to ensure the smooth operation of the commissary. Key responsibilities include:

• Administrative Support: Maintaining an organized filing system, reviewing correspondence for accuracy in spelling and grammar, managing incoming mail, and overseeing the store director's appointment calendar.
• Personnel Liaison: Acting as the primary point of contact between the commissary and the Human Resources Service Provider (HRSP). This involves generating personnel requests, monitoring their status, and ensuring the accurate and complete processing of employee actions for new hires.
• Payroll Liaison: Collaborating with Customer Service Representatives (CSRs) to resolve any payroll-related issues.
• Supply Management: Procuring, issuing, controlling, and disposing of necessary supplies and equipment for store operations. This includes maintaining the property accounting register for all procured items.

Your resume must clearly articulate how your skills and experiences align with these duties and the overall qualifications for the position.

Requirements

To be considered for this Secretary (Office Automation) position, applicants must meet the following minimum qualifications:

• Specialized Experience: A minimum of one year of specialized experience equivalent to the GS-05 grade level is required. This experience can be gained from federal service, private sector employment, or military service.
• Examples of Qualifying Experience:
  • Performing general administrative or clerical duties, such as drafting correspondence, managing a filing system, and maintaining appointment schedules.
  • Assisting with personnel and payroll-related administrative actions.
  • Carrying out duties related to supply procurement and management.
• Federal Qualifications: You must meet the Office of Personnel Management (OPM) qualifications for the 0318 series (Administrative and Office Automation). Your resume and any necessary supporting documents, like transcripts, must clearly demonstrate you meet these qualifications.
• Education: Education cannot be used to substitute for the required experience at the GS-06 level for this position.
• Competencies: Applicants will be evaluated on their proficiency in the following areas:
  • Accountability
  • Attention to Detail
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Minimum Qualifications (GS-06)
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork

Important Note: Time-in-grade requirements apply to current and former federal employees. Ensure your application package includes proof of meeting this requirement if applicable.

Salary Overview

This position is graded at the GS-06 level. The annual salary range for this position is $45,409 to $59,031. Please note that upon initial federal civilian appointment, employees are typically placed at the first step (Step 1) of the grade. Salary offers are subject to qualifications and federal pay regulations.

Benefits

As a federal employee, you are eligible for a comprehensive benefits package designed to support your health, well-being, and financial security. While specific details vary, typical federal benefits include:

• Health Insurance: Access to Federal Employees Health Benefits (FEHB) program, offering a choice of plans.
• Life Insurance: Federal Employees' Group Life Insurance (FEGLI).
• Retirement: Participation in the Federal Employees Retirement System (FERS) or Civil Service Retirement System (CSRS), including the Thrift Savings Plan (TSP).
• Paid Time Off: Generous annual leave (vacation), sick leave, and federal holidays.
• Other Benefits: May include dental and vision insurance, flexible spending accounts, and more.

For a detailed overview of federal employee benefits, please visit the USAJOBS benefits page.

Application Process

To apply for the Secretary (Office Automation) position, follow these steps:

1. Create or Log In: Access your USAJOBS account. If you don't have one, create it first.
2. Build/Select Resume: Use the USAJOBS resume builder or upload your own detailed federal resume. Ensure it is no more than two pages and accurately reflects your experience and qualifications.
3. Complete Online Application: Navigate to the application and follow all prompts. You will answer questions designed to assess your qualifications.
4. Select Eligibility: Choose the eligibility category under which you wish to be considered (e.g., Veterans, Military Spouses, Career Transition Assistance Program).
5. Upload Documents: Submit all required supporting documents, such as your resume, transcripts (if applicable), SF-50s, or DD-214, as specified in the announcement. Crucially, you are only considered for the eligibilities you select and for which you provide complete documentation.
6. USA Hire Assessment: If required, you will receive instructions to complete an online assessment. You must complete this within 48 hours of the announcement closing.
7. Submit Application: Ensure your entire application package is submitted by the deadline: September 8, 2026, at 11:59 PM EST.

Tip: Preview the assessment questionnaire at https://apply.usastaffing.gov/ViewQuestionnaire/13044979 to prepare.

Application Tips

• Read Carefully: Thoroughly read the entire job announcement, paying close attention to the 'Required Documents' and 'Qualifications' sections.
• Tailor Your Resume: Your resume is your primary tool. Ensure it directly addresses the duties and qualifications listed. Quantify achievements whenever possible.
• Be Specific: Do not just list skills; describe your duties and accomplishments in each role. Federal resumes require detail.
• Document Proof: For any special hiring authorities you claim (e.g., veteran preference, ICTAP), ensure you submit the precise documentation requested. Incomplete documentation can lead to disqualification.
• Check for Completeness: Before submitting, review your entire application package to ensure all sections are completed and all required documents are attached.
• Monitor Communications: Regularly check your USAJOBS account and email for any updates or requests from the hiring agency.
• Time Management: Start your application early to allow ample time for gathering documents, completing the assessment, and resolving any technical issues.

Frequently Asked Questions (FAQ)

Question	Answer
What is the salary for this position?	The salary ranges from $45,409 to $59,031 per year (GS-06).

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| Where is this position located? | Yuma, Arizona. | | Do I need specific experience to apply? | Yes, you need at least one year of specialized experience equivalent to the GS-05 grade level, performing administrative, clerical, personnel, or supply-related duties. | | Can I use education to qualify? | No, education cannot be used to substitute for experience for this GS-06 position. | | What are the key competencies assessed? | The assessment will cover competencies such as Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork. | | Is this a telework or remote position? | No, this position is not eligible for telework or remote work. | | What documentation is required for veterans preference? | Veterans claiming preference must submit a copy of their DD-214 (Member 4 copy preferred) along with other required application documents. | | What happens after I apply? | You will receive a notification confirming receipt of your application. Qualified candidates may be referred to the selecting official. You will be notified of your status throughout the process. |

This Secretary (Office Automation) position with the Defense Commissary Agency offers a fantastic opportunity to serve the military community while advancing your federal career. If you are a motivated individual with a knack for organization and administrative efficiency, we encourage you to submit a complete application by the deadline. Join DeCA and become an integral part of an organization dedicated to supporting our nation's heroes and their families.