Become an Administrative Support Specialist at DFAS

The Defense Finance and Accounting Service (DFAS) is currently accepting applications for an Administrative Support Specialist in Indianapolis, Indiana. This role is a vital component of the Chief of Staff’s Executive Support Office, designed for professionals who excel at managing complex workflows and supporting high-level government leadership.

Job Responsibilities

As an Administrative Support Specialist (GS-12), your day-to-day duties will include:

Strategic Liaison: Serving as the primary point of contact for inquiries directed to the DFAS Director.
Policy Evaluation: Analyzing administrative programs to offer actionable recommendations to senior management.
Correspondence Management: Drafting and vetting critical agency communications to ensure professional standards and tone.
Executive Logistics: Anticipating scheduling conflicts and coordinating priorities to keep leadership effective.

Requirements

Candidates must demonstrate at least one year of specialized experience at the GS-11 level. Key competencies include:

Ability to analyze administrative programs.
Experience managing high-level correspondence.
Proficiency in multitasking under pressure.

Salary Overview

Grade	Step Range	Annual Salary
GS-12	1-10	$90,341 - $117,446

Benefits

Employees of the DFAS enjoy the full suite of federal employment benefits, including:

Robust health and life insurance plans.
Participation in the Federal Employees Retirement System.
Annual and sick leave programs.
Ongoing training and career development opportunities.

Application Tips

Precision Matters: Ensure all supporting documents are clearly labeled and legible.
The Resume: Remember the strict two-page limit; prioritize your most relevant executive experience.
Assessments: If invited to the USA Hire assessment, prepare in advance using the resource center tools.

This role offers a unique opportunity to work at the intersection of government finance and executive strategy. If you are a results-oriented professional looking to serve your country, we encourage you to submit your application package before the closing date of September 8, 2026.

Why This Administrative Support Specialist Job Matters

Elevate your federal career as a key strategic partner to the Defense Finance and Accounting Service (DFAS) leadership in Indianapolis.

Administrative Support Specialist Job Overview

The Defense Finance and Accounting Service (DFAS) is seeking a highly organized and proactive Administrative Support Specialist to join the Executive Support Office in Indianapolis, Indiana. This critical role serves as a trusted advisor and staff assistant to the DFAS Director and Principal Deputy Director, ensuring the smooth operation of high-level administrative functions and sensitive departmental initiatives.

Requirements for Administrative Support Specialist

One year of specialized experience at the GS-11 grade level or equivalent.
Proven experience analyzing administrative programs and recommending management solutions.
Demonstrated ability to draft, review, and coordinate sensitive agency-level correspondence.
Experience serving as an administrative liaison for senior leadership.
Ability to obtain and maintain a Secret security clearance.
Successful completion of all required USA Hire Competency Based Assessments.
U.S. Citizenship status.

Preferred Qualifications for Administrative Support Specialist

Exceptional attention to detail and reasoning capabilities.
Strong interpersonal communication and stress tolerance in a fast-paced environment.
Proven track record of proactive scheduling and anticipation of executive requirements.

Federal Benefits & Perks

✓Competitive federal salary structure
✓Comprehensive health insurance options
✓Federal retirement benefits including the Thrift Savings Plan (TSP)
✓Paid federal holidays and leave accrual
✓Opportunities for professional development within the Department of Defense

💡 How to Apply Administrative Support Specialist Job & Insider Tips

Application Steps for Administrative Support Specialist Job

Review the full vacancy announcement on the USAJobs portal.
Prepare a two-page maximum resume highlighting specific executive experience.
Complete the online application and eligibility questionnaire.
Submit all required documentation, including SF-50s if applicable.
Complete the mandatory USA Hire Competency Based Assessments if notified.
Monitor application status via the USAJobs dashboard.

💡 General Tips

Ensure your resume strictly adheres to the two-page limit.
Explicitly document your experience in analyzing programs and managing executive correspondence.
Check your USAJobs dashboard regularly for assessment invitations after submission.
Verify that all supporting documents, such as transcripts or SF-50s, are uploaded before the closing date.
Review the USA Hire Applicant Resource Center to familiarize yourself with the testing format.

Frequently Asked Questions

Is telework available for this position?

Telework is very limited and generally only provided on a rare, case-by-case basis as determined by agency leadership.

What is the security requirement for this job?

This position is designated as Noncritical-Sensitive (NCS)/Moderate Risk and requires the ability to obtain and maintain a Secret security clearance.

What is the selection process?

Applicants are evaluated based on their resume and eligibility. Successful candidates may be invited for interviews.

Is there travel involved?

Travel is seldom required, typically ranging from 1-24%.

Job from Defense Finance And Accounting Service

DFAS is the financial backbone of the Department of Defense. We pride ourselves on delivering exceptional quality pay and financial information to the men and women serving our nation. As a member of our team, you are contributing to a mission that spans the globe, supporting the operational readiness of the military.