Launch Your Federal Career as a File Clerk at the VA in Milwaukee

Are you seeking a stable career where your organizational skills directly benefit those who have served our country? The Department of Veterans Affairs (VA) is currently hiring for a File Clerk position at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is a cornerstone of our Health Information Management team, ensuring that patient data remains secure, accurate, and accessible.

Job Responsibilities

As a File Clerk (OA), you will handle the essential clerical tasks that keep our medical records systems running smoothly. Your primary responsibilities will include:

Records Management: Managing the receipt, indexing, scanning, and destruction of sensitive health information.
System Integration: Validating that all health and administrative documentation is properly integrated into the Computerized Patient Record System (CPRS).
Tracking and Follow-up: Monitoring medical records charged out for longer than 10 days and performing necessary follow-up activities.
Information Support: Assisting with the creation and retirement of Consolidated Health Records (CHR) to the VA Record Center and Vault.
Communication: Acting as a point of contact for medical center staff regarding record requests.

Requirements

To be eligible for this position, applicants must meet specific federal criteria:

Citizenship: Must be a U.S. Citizen.
Experience/Education: One year of general clerical experience, OR two years of post-high school education, OR a combination of both.
Time-in-Grade: Current or former federal employees must demonstrate 52 weeks at the GS-3 level to qualify for this GS-4 position.
Compliance: Must participate in the seasonal influenza vaccination program as a condition of employment.

Qualification Comparison Table

Qualification Type	Requirement Details
General Experience	1 year of progressively responsible clerical/office work
Educational Path	2 years of post-high school study (accredited institution)
Combination	Pro-rated credit for education and experience
Status	Must hold U.S. Citizenship

Salary Overview

The position is classified as a GS-4 level role. The current annual salary range for this location is $38,076 to $49,502. This compensation reflects the federal government's commitment to competitive pay for critical support staff.

Benefits

Working for the VA offers a robust benefits package that includes:

Health Coverage: Access to top-tier federal health and dental insurance plans.
Retirement Security: A competitive retirement system (FERS) combined with a Thrift Savings Plan (TSP) matching program.
Work-Life Balance: Generous paid leave, including vacation, sick time, and 11 paid federal holidays.
Career Growth: Continuous professional development and the opportunity to promote within the federal system.

Application Tips

Mind the Length: Your resume must be strictly limited to two pages. Use the USAJOBS resume builder to ensure compliance.
Be Specific: When describing your work history, include the exact hours worked per week, as part-time work is calculated based on actual hours spent.
Use PDFs: Save your documents as PDFs to maintain formatting and ensure they remain under the 5MB size limit.
Assessments: Do not overlook the online competency assessment—it is a mandatory part of the evaluation process.

If you are a detail-oriented professional looking to build a career in a mission-driven environment, the File Clerk position at the Clement J. Zablocki VA Medical Center is an excellent opportunity. Apply today to help us support the heroes who have protected our nation.

Why This File Clerk (Oa) Job Matters

Join the Veterans Health Administration in Milwaukee and play a vital role in the mission to serve those who have served our country. We are looking for a dedicated File Clerk to ensure the integrity and accessibility of essential health records.

File Clerk (Oa) Job Overview

The Clement J. Zablocki VA Medical Center in Milwaukee is seeking a detail-oriented File Clerk to join our Health Information Management (HIM) team. In this position, you will be instrumental in managing, preserving, and securing vital medical and administrative records, directly supporting the clinical and administrative needs of our nation's Veterans.

Requirements for File Clerk (Oa)

Must be a United States Citizen.
Completion of a required online competency assessment.
Must meet Time-In-Grade requirements if currently or previously a federal employee (52 weeks at the GS-3 level for GS-4 positions).
One year of general clerical or office experience, or two years of education above high school, or a combination thereof.
Submission of a formal resume (maximum two pages).
Participation in the seasonal influenza vaccination program.
Must undergo a background and security investigation.
Male applicants born after 12/31/1959 must be registered for Selective Service.

Preferred Qualifications for File Clerk (Oa)

Proven experience with medical records management or digital indexing systems.
Demonstrated ability to handle confidential documents with high levels of integrity.
Proficiency in office software and computerized patient record systems.
Strong organizational skills and ability to manage multiple tracking systems simultaneously.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Paid vacation, sick leave, and federal holidays.
✓Participation in the Federal Employees Retirement System (FERS).
✓Access to the Thrift Savings Plan (TSP) with government matching contributions.
✓Opportunities for professional training and career advancement.
✓Stable work environment within a premier healthcare facility.

💡 How to Apply File Clerk (Oa) Job & Insider Tips

Application Steps for File Clerk (Oa) Job

Create or log in to your account on the USAJOBS portal.
Prepare a resume that is strictly limited to two pages.
Upload required documentation, including transcripts (if applicable) and SF-50 forms for federal employees.
Submit your application through the online system before the closing date.
Complete the required online competency-based assessments within the provided timeframe.
Track your application status via your dashboard to receive notifications regarding interviews or selection.

💡 General Tips

Use the USAJOBS resume builder to ensure you meet all formatting and length requirements.
Be specific about your work hours per week; remember that a full year is 35-40 hours weekly.
Review your resume to ensure it emphasizes accomplishments and core competencies rather than just job titles.
Ensure all uploaded PDFs are 5MB or smaller and clearly legible.
Set aside at least three hours to complete the online assessment in a quiet environment.

Frequently Asked Questions

Is this position remote or eligible for telework?

No. This position is located on-site at the Clement J. Zablocki VA Medical Center in Milwaukee and is not eligible for telework.

What is the maximum resume length allowed?

To comply with the Merit Hiring Plan, resumes must be two pages or less. Submissions exceeding this limit will result in ineligibility.

Is a physical exam required for this role?

No, a pre-placement physical examination is not required for this specific role.

Is this a remote position?

*A: No, this is an on-site position based in Milwaukee, WI.*

Can I update my resume after submitting?

*A: Yes, you can edit your application record through your USAJOBS account until the announcement closes.*

What if I have a disability that prevents me from completing the online assessment?

*A: You may request a reasonable accommodation during the application process through the USAJOBS portal.*

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States, providing comprehensive care to millions of Veterans. Our mission is to fulfill President Lincoln's promise: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." Working with the VHA means joining a team dedicated to compassion, excellence, and the honor of serving our heroes.