Advance Your Career as an Administrative Officer with the Bureau of Prisons
The Bureau of Prisons (BOP) is currently accepting applications for a Supervisory Administrative Officer position in Philadelphia, Pennsylvania. This role offers a unique opportunity to contribute to the mission of the Department of Justice by ensuring the operational success of our facilities. If you are an experienced administrator with a passion for public service, this role could be the perfect next step in your career.
Job Responsibilities
As an Administrative Officer, you will handle a diverse range of tasks, including:
- Administrative Support: Manage executive calendars, screen incoming calls, and coordinate appointments for senior leadership.
- Operations Management: Maintain master files of program statements and policy manuals.
- Financial Oversight: Reconcile purchases, review monthly obligations, and manage cost centers.
- Staff Coordination: Provide guidance to support staff regarding grammar, format, and procedural adherence.
- Program Compliance: Oversee Administrative Remedy processes and prepare timely, accurate reports for directors.
Comparison of Grade Levels
| Feature | GS-09 Requirement | GS-11 Requirement |
|---|---|---|
| Education | Master's Degree | Ph.D. or Equivalent |
| Focus | Office Support & Scheduling | Complex Ops & Fiscal Oversight |
| Experience | Administrative Experience | Supervisory/Advanced Administrative |
Requirements
Candidates must be U.S. citizens and able to pass a rigorous background check, including credit and criminal history reviews. Successful candidates must be comfortable working in a high-security environment and adhering to strict federal policies regarding conduct and performance.
Salary and Benefits
The salary range for this position is $70,280 to $106,982 per year. Federal employees enjoy a robust benefits package, including comprehensive health coverage, a generous retirement pension, and competitive paid time off.
Application Tips
To maximize your chances, focus on quantifying your impact. Use the MM/YYYY format for your employment history and clearly state hours per week worked. Ensure your documents are clearly titled (e.g., "Transcripts.pdf") and avoid special characters in file names.
Serving as an Administrative Officer with the Bureau of Prisons is a path to professional growth and public service. We encourage all qualified applicants to review the full details and submit their applications before the closing date.
Why This Administrative Officer (Supervisory Administrative Officer) Job Matters
Advance your career in public service by providing critical administrative leadership for the Bureau of Prisons in Philadelphia.
Administrative Officer (Supervisory Administrative Officer) Job Overview
The Department of Justice, Bureau of Prisons, is seeking a dedicated Administrative Officer to join the team in Philadelphia, PA. This role is essential for maintaining efficient office operations, supporting leadership, and contributing to the agency's mission of public safety and successful inmate reentry. You will act as a key point of contact, manage high-level scheduling, and ensure compliance with federal policies.
Requirements for Administrative Officer (Supervisory Administrative Officer)
- U.S. Citizenship is mandatory.
- Must pass a background investigation, urinalysis, and physical exam.
- Must be able to successfully complete the Administrative Officer probationary period (one year).
- Master's degree or equivalent (GS-09) or Ph.D. or equivalent (GS-11) or qualifying specialized experience.
- Submission of a resume limited to two pages.
- Compliance with Selective Service registration requirements.
Preferred Qualifications for Administrative Officer (Supervisory Administrative Officer)
- Proven experience in office technology, including database and spreadsheet management.
- Demonstrated ability to handle confidential inquiries and maintain sensitive master files.
- Background in financial reconciliation, budget management, and reporting.
- Excellent communication skills for professional staff and visitor interaction.
- Prior experience in federal administrative regulations and policy compliance.
Federal Benefits & Perks
- ✓Competitive Federal Salary
- ✓Comprehensive Health Insurance
- ✓Federal Retirement Programs (FERS/CSRS)
- ✓Paid Leave and Federal Holidays
- ✓Opportunities for Professional Development
- ✓Stable Employment within the Department of Justice
💡 How to Apply Administrative Officer (Supervisory Administrative Officer) Job & Insider Tips
Application Steps for Administrative Officer (Supervisory Administrative Officer) Job
- Review the full vacancy announcement carefully.
- Register for a USAJOBS account.
- Prepare a resume limited to exactly two pages.
- Complete the online questionnaire and required assessments.
- Upload all necessary supporting documents, such as transcripts or veteran preference forms.
- Submit your application package before the deadline.
- Monitor your status via the online portal.
💡 General Tips
- Ensure your resume strictly adheres to the two-page limit to avoid disqualification.
- Clearly document your experience with start/end dates in MM/YYYY format and average hours worked per week.
- Highlight specific examples of managing budgets, correspondence, and office schedules.
- Double-check that all uploaded documents are legible and named correctly without special characters.
- Submit your materials well before the closing date to account for any technical issues.
Frequently Asked Questions
What is the educational requirement for this role?
For GS-09, a Master’s degree or equivalent is required. For GS-11, a Ph.D. or equivalent is required. Qualifying specialized experience may be substituted for education in some cases.
Can I submit a resume longer than two pages?
No, your application will be ineligible for further consideration if the resume exceeds the two-page limit.
Is relocation assistance available?
No, relocation assistance is not provided for this position.
How long is the probationary period?
Initial appointment to this supervisory position requires a one-year probationary period.
Is this a remote position?
No, this is an onsite position located in Philadelphia.
Job from Bureau Of Prisons/Federal Prison System
The Federal Bureau of Prisons is responsible for the custody and care of federal inmates and the maintenance of a safe and secure environment. Our staff are the backbone of this mission, and the Administrative Officer plays a vital role in ensuring that regional and facility offices run with maximum efficiency. We value integrity, accountability, and excellence in every aspect of our work.