Become a Program Specialist (Executive Correspondence) with the VA
Are you a highly organized professional with a passion for public service? The Department of Veterans Affairs (VA) is looking for a skilled Program Specialist to join the Maryland Health Care System. This role is essential to maintaining the high standards of communication and operation within the office of the Associate Director for Operations.
Job Responsibilities
The Program Specialist serves as the right hand to the Associate Director. Key duties include:
- Managing high-volume executive correspondence and ensuring adherence to VHA style guides.
- Coordinating complex calendars for senior leadership.
- Preparing background materials for executive meetings.
- Analyzing program data and tracking internal/external inquiries (OIG, GAO, Congressional).
Comparison: Role Requirements
| Requirement Type | Criteria |
|---|---|
| Grade Level | GS-11 |
| Education | PhD or 3 years of graduate study (or equivalent experience) |
| Experience | 1 year of specialized experience at the GS-09 level |
| Location | Baltimore, Maryland |
Requirements
To be eligible, you must be a U.S. citizen and meet specific time-in-grade requirements if you are a current or former federal employee. Your application must include a well-documented, two-page resume that outlines your relevant experience, including hours worked per week and specific duties performed.
Salary Overview
This position is classified at the GS-11 level, with a competitive annual salary range of $85,447 to $111,087. Compensation is commensurate with your federal service history and qualifications.
Benefits
Employees of the VA enjoy robust benefits, including comprehensive health coverage, a generous retirement package, and the opportunity to work in a "Whole Health" environment that prioritizes your own well-being.
Application Tips
- Be Precise: Use the specific language from the job announcement to describe your skills.
- Mind the Limit: Your resume cannot exceed two pages. Over-length resumes will be rejected.
- Assessment: Prepare for the USA Hire Assessment; it is a critical component of the selection process.
This role offers a unique opportunity to directly impact the quality of care provided to Veterans. If you meet the qualifications, we encourage you to apply and contribute your talents to the VA Maryland Health Care System.
Why This Program Specialist (Executive Correspondence) Job Matters
Shape the future of Veteran care by supporting executive operations as a Program Specialist in Baltimore.
Program Specialist (Executive Correspondence) Job Overview
The Veterans Health Administration is seeking a dedicated Program Specialist to support the Associate Director for Operations at the VA Maryland Health Care System. This role is central to the efficient function of the executive suite, acting as a key coordinator for administrative processes, correspondence management, and strategic scheduling. You will play a vital role in ensuring that the leadership team stays informed and effectively serves our nation's Veterans.
Requirements for Program Specialist (Executive Correspondence)
- U.S. Citizenship is required.
- Must meet Time-In-Grade requirements (52 weeks at the GS-09 level for current/former Federal employees).
- Must pass a background and security investigation.
- Males born after 12/31/1959 must be registered with the Selective Service.
- Must participate in the annual seasonal influenza vaccination program.
- Must complete a 1-year probationary or 2-year trial period.
- Must submit a 2-page maximum resume.
Preferred Qualifications for Program Specialist (Executive Correspondence)
- Proficiency in proofing documents using the VHA executive style guide.
- Advanced experience in calendar management and executive correspondence control.
- Proven ability to track routine and uncommon deadlines.
- Experience reviewing and submitting complex inquiries, such as Office of Inspector General, Congressional, and Government Accountability Office reports.
- Strong verbal and written communication skills.
Federal Benefits & Perks
- ✓Competitive Federal Salary
- ✓Health and Life Insurance options
- ✓Federal Retirement Benefits (FERS)
- ✓Thrift Savings Plan (401k equivalent)
- ✓Paid vacation, sick leave, and federal holidays
- ✓Ad-hoc telework opportunities
- ✓Professional development and training
💡 How to Apply Program Specialist (Executive Correspondence) Job & Insider Tips
Application Steps for Program Specialist (Executive Correspondence) Job
- Create or log into your USAJOBS account.
- Review the full vacancy announcement thoroughly.
- Prepare a resume that does not exceed the two-page limit.
- Gather supporting documentation, including SF-50 forms and academic transcripts.
- Complete the online questionnaire.
- Complete the required USA Hire Assessment when prompted.
- Submit your application package by 11:59 PM ET on the closing date.
💡 General Tips
- Use the USAJOBS resume builder to ensure you meet all formatting requirements.
- Focus your resume on results-oriented language and specific competencies.
- Ensure your SF-50 clearly demonstrates your one-year time-in-grade.
- Set aside at least 3 hours to complete the online assessment in one sitting.
- Save your resume as a PDF to preserve formatting.
Frequently Asked Questions
Is this position eligible for telework?
Yes, this position is eligible for ad-hoc telework, though it is not a fully virtual role.
What is the page limit for the resume?
Per the Merit Hiring Plan, resumes are strictly limited to two pages. Any resume exceeding this length will result in ineligibility.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is committed to fulfilling President Lincoln's promise: "To care for those who have served in our nation's military and for their families, caregivers, and survivors." By joining the VA Maryland Health Care System, you become part of an integrated network serving Veterans across Baltimore, Loch Raven, and Perry Point.