Launch Your Career: Medical Records Administration Specialist at VA Puget Sound
The Department of Veterans Affairs (VA) provides essential services to those who have served in our nation's military. The VA Puget Sound Healthcare System is currently looking for a motivated Medical Records Administration Specialist to support our Health Information Management (HIM) team. This role is pivotal in maintaining the accuracy, security, and efficiency of medical records that directly impact patient care.
Job Responsibilities
As a Specialist, you will act as a key liaison between clinical staff, management, and health records systems. Key duties include:
- Performing workflow analyses and recommending process improvements.
- Managing clinical documentation to ensure regulatory and legal compliance.
- Designing and executing quality improvement projects.
- Providing training for clinical and administrative staff on HIM standards.
- Analyzing data and preparing reports for hospital leadership.
Complexity of Roles by Grade
| Grade Level | Requirements Focus | Responsibilities |
|---|---|---|
| GS-5/7 | Entry/Developmental | Foundation in medical coding and records management |
| GS-9 | Intermediate | Technical advice and data reporting |
| GS-11 | Full Performance | Process improvement and policy development |
Requirements
Candidates must meet stringent educational and experience benchmarks. Applicants need to possess:
- US Citizenship.
- Certification through AHIMA or AAPC.
- Proficient English language skills.
- Adherence to all pre-employment background checks and health requirements (including the influenza vaccination program).
Salary Overview
This position offers a highly competitive salary range reflecting the GS scale, currently between $45,785 and $109,122 per year, depending on experience, education, and the assigned grade level.
Benefits
Working for the VA offers a robust package including federal health insurance, a generous retirement plan (FERS/TSP), paid annual leave, and sick leave. Beyond the financials, you join a mission-driven community where your professional development is prioritized.
Application Tips
- Be Detailed: Federal hiring managers cannot assume your skills; specify how your experience matches the duties described.
- Use the Template: Follow the instructions regarding the standard Clinical Resume document carefully.
- Deadline Awareness: Applications must be submitted by 11:59 PM (ET) on August 17, 2026.
If you have a passion for data accuracy and a heart for serving Veterans, this role at the Puget Sound VA Healthcare System offers unparalleled professional growth. Start your application today to contribute to a standard of care that honors our nation's heroes.
Why This Medical Records Administration Specialist Job Matters
Advance your career while serving those who served. Join the Puget Sound VA Healthcare System as a Medical Records Administration Specialist and make a vital impact on veteran patient care.
Medical Records Administration Specialist Job Overview
The VA Puget Sound Healthcare System is seeking a dedicated Medical Records Administration Specialist (MRAS) to join our Health Information Management (HIM) team. In this role, you will be responsible for the integrity, management, and technical oversight of health record programs, ensuring that our nation's heroes receive the compassionate, high-quality care they deserve. This is a dynamic opportunity to work within one of the most complex healthcare systems in the nation, contributing to the standard of excellence that defines the Department of Veterans Affairs.
Requirements for Medical Records Administration Specialist
- U.S. Citizenship.
- Proficiency in written and spoken English.
- Must be male born after 12/31/1959 and registered with Selective Service.
- Subject to background and security investigations.
- Participation in the seasonal influenza vaccination program.
- Completion of a 1 or 2-year trial period.
- Possession of required professional certifications (AHIMA or AAPC coding/HIM/Data Analyst certifications).
Preferred Qualifications for Medical Records Administration Specialist
- Bachelor's degree or higher in health information management or a related field.
- Prior experience in healthcare documentation, medical terminology, and health information systems.
- Strong analytical skills and proficiency with data reporting tools.
- Ability to interpret and apply Joint Commission standards and federal health regulations.
Federal Benefits & Perks
- ✓Federal career opportunities with advancement potential.
- ✓Comprehensive health and life insurance options.
- ✓Competitive retirement programs (FERS/Thrift Savings Plan).
- ✓Generous annual leave and sick leave accrual.
- ✓Potential for service credit toward leave accrual.
- ✓Flexible work environments (Telework eligible for ad-hoc).
- ✓Professional development and training.
💡 How to Apply Medical Records Administration Specialist Job & Insider Tips
Application Steps for Medical Records Administration Specialist Job
- Log in or create a USAJOBS account.
- Review the full job announcement on USAJOBS.
- Download the standard Clinical Resume Document from the provided link.
- Prepare your documentation, including certification proof, transcripts, and any required veteran preference forms (DD-214/SF-15).
- Complete the online occupational questionnaire.
- Upload your resume and all supporting documents.
- Submit your application package before the deadline on August 17, 2026.
💡 General Tips
- Be as specific as possible when describing your experience in your resume.
- Ensure your professional certifications are clearly documented.
- Use the provided standard resume template for the 'Resume' upload field to ensure compliance.
- Check your application status regularly through your USAJOBS dashboard.
- Confirm that all transcripts are from an accredited institution recognized by the U.S. Department of Education.
Frequently Asked Questions
What is the full performance level of this position?
The full performance level for this position is GS-11.
Is relocation assistance provided?
No, relocation or recruitment incentives are not authorized for this position.
Can I apply if I am not a U.S. Citizen?
U.S. citizenship is generally required; non-citizens may only be appointed if qualified citizens are unavailable per VA policy.
Is this position eligible for remote work?
No, this is an onsite position, though ad-hoc telework may be possible based on agency needs.
Do I need a degree?
While experience can substitute for education, a degree in health information management significantly enhances your qualifications.
Job from Veterans Health Administration
The Puget Sound VA Healthcare System is a premier Level 1a teaching healthcare system. Known for its complexity and comprehensive specialty services, the facility supports a diverse population of Veterans. Our core values—Integrity, Commitment, Advocacy, Respect, and Excellence (I-CARE)—guide everything we do.