Medical Records Technician: Careers with the Defense Health Agency

Are you looking to advance your career in medical administration while supporting a mission that truly matters? The Department of Defense (DoD) is currently hiring a Medical Records Technician at the Naval Branch Health Clinic in Groton, Connecticut. This is a unique opportunity to work with the Defense Health Agency (DHA), an organization committed to the health and readiness of military personnel and their families.

Job Responsibilities

As a Medical Records Technician, you will be the custodian of critical clinical data. Your daily duties will include:

Creating and managing reports based on medical records.
Filing and maintaining patient forms with high accuracy.
Auditing records to ensure compliance with federal and clinic policies.
Screening records for eligible beneficiaries.
Responding to patient and staff inquiries regarding medical documentation.

Comparison: Qualification Pathways

Pathway	Requirement Details
Experience	1 year of specialized work (e.g., patient registration, records compilation).
Education	4 years of post-secondary education (business, tech, or college).
Combination	A calculated percentage of both education and experience totaling 100%.

Requirements

To qualify, applicants must be U.S. citizens and meet the specific criteria outlined in the vacancy announcement. Your resume must clearly articulate your experience. If you are substituting education for experience, transcripts are mandatory. Please note that a one-year probationary period is required for all new hires.

Salary Overview

The compensation for this position ranges from $45,963 to $59,752 per year, which includes locality pay. This is a competitive salary package that rewards technical proficiency and organizational skills within the federal civil service.

Benefits

Working for the federal government comes with an extensive benefits package, including:

Health and Life insurance options.
Retirement and Thrift Savings Plan benefits.
Generous paid leave and federal holiday schedule.
Potential recruitment or relocation incentives.

Application Tips

Watch the Length: Keep your resume under two pages. Long resumes are automatically rejected.
Be Explicit: Don't assume the recruiter knows your industry jargon. Use plain, descriptive language.
Verify Documentation: Ensure you upload your transcripts and any required certification documents before the deadline.

This role is an excellent entry point into the federal healthcare sector. By ensuring the accuracy of medical data, you are directly contributing to the readiness and health of our nation's defenders. Apply by August 19, 2026, to ensure your application is considered.

Why This Medical Records Technician Job Matters

Launch your healthcare administration career with the Department of Defense at the Naval Branch Health Clinic in Groton, Connecticut.

Medical Records Technician Job Overview

The Defense Health Agency is seeking a dedicated Medical Records Technician to join the team at the Naval Branch Health Clinic in Groton. In this vital role, you will support the operational readiness of the military healthcare system by ensuring accurate, compliant, and efficient management of patient medical records. This position is a direct hire opportunity open to the public, offering the chance to work within an integrated system that provides top-tier medical, dental, and pharmacy care to uniformed service members and their families.

Requirements for Medical Records Technician

Must be a U.S. Citizen.
One year of specialized experience equivalent to the GS-04 level, such as registering patients, compiling healthcare reports, or managing medical forms.
Alternatively, four years of education above high school in an accredited business, secretarial, or technical school, or college/university.
A combination of specialized experience and education is acceptable if the total percentage meets 100%.
Must be able to obtain and maintain a Secret security clearance.
Must complete a one-year probationary period.

Preferred Qualifications for Medical Records Technician

Proven experience in electronic medical record systems.
Strong attention to detail for audit and compliance tasks.
Experience with administrative reporting in a clinical or hospital setting.
Excellent written and verbal communication skills for patient and staff inquiries.

Federal Benefits & Perks

✓Competitive federal salary with locality pay.
✓Opportunities for federal career progression.
✓Comprehensive health and life insurance options.
✓Retirement savings plans including the Thrift Savings Plan (TSP).
✓Potential for recruitment or relocation incentives for qualified candidates.
✓Paid federal holidays and leave accrual.

💡 How to Apply Medical Records Technician Job & Insider Tips

Application Steps for Medical Records Technician Job

Ensure your resume is two pages or less and includes all required details like hours worked per week and dates of employment.
Log in to your USAJOBS account to start the online questionnaire.
Upload necessary documentation, including transcripts if using education to qualify.
Verify that your application package is complete and submit it by the August 19, 2026 deadline.
Monitor your status via the USAJOBS dashboard.

💡 General Tips

Keep your resume strictly to two pages or it will be excluded from consideration.
Avoid using acronyms or technical jargon that a recruiter might not immediately recognize.
Clearly outline your paid and unpaid experience, including volunteer work that demonstrates your ability to perform the duties.
If claiming education, submit your transcripts immediately, as missing documentation will disqualify your application.
Double-check your responses to the online questionnaire for accuracy.

Frequently Asked Questions

What is the security clearance requirement?

This position requires a Secret security clearance and is classified as a Noncritical-Sensitive/Moderate Risk role.

Can I use foreign education to qualify?

Yes, but you must provide proof of evaluation from a recognized organization stating that your education is equivalent to a U.S. accredited program.

Is this position eligible for telework?

No, this position is not listed as telework eligible.

What happens after I apply?

You will receive an email acknowledging your submission. HR will then review your qualifications. If you are qualified, you will move forward in the ranking process.

Is relocation assistance offered?

While PCS costs are not authorized, a recruitment or relocation incentive may be authorized at the discretion of the agency.

Job from Military Treatment Facilities Under Dha

The Defense Health Agency is the backbone of military medicine. By integrating healthcare services across the DoD, the DHA ensures that over 9.5 million uniformed service members, retirees, and their families receive world-class care. Working at the Naval Branch Health Clinic allows you to be part of a dedicated team that values excellence, precision, and patient-centered service.