Launch Your Career: Secretary (Office Automation) in Vicenza
Are you looking to pair your administrative expertise with a life-changing international experience? The Department of Defense Education Activity (DoDEA) is hiring a Secretary (Office Automation) in Vicenza, Italy. This role is essential for maintaining the day-to-day operations of our schools serving military families.
Job Responsibilities
As a Secretary (Office Automation), your primary responsibilities will include:
- Correspondence Management: Reviewing and drafting letters, memos, and emails for accuracy, tone, and compliance.
- Office Administration: Maintaining calendars, processing timecards, and managing payroll or leave records.
- Communication: Serving as a point of contact for visitors and coordinating meeting schedules.
- Policy Guidance: Providing information on school procedures and program requirements to stakeholders.
Requirements
To qualify for this role, you must meet several key criteria:
- Citizenship: You must be a U.S. citizen.
- Experience: One year of specialized experience at the GS-05 level.
- Typing Proficiency: Ability to type 40 words per minute.
- Resume Limit: Submissions must be exactly two pages or less.
Eligibility Requirements at a Glance
| Criteria | Requirement |
|---|---|
| Grade Level | GS-06 |
| Education Substitution | Not Allowed |
| Typing Speed | 40 WPM |
| Citizenship | U.S. Required |
Salary and Benefits
The position offers a base salary between $38,791 and $50,428. Additionally, federal employees in Vicenza are currently eligible for a 20% Post Allowance (COLA). Please note that access to military medical facilities for civilians is available on a space-available, reimbursable basis.
This role offers more than just a paycheck; it offers a chance to serve the military community while living in the beautiful city of Vicenza. If you meet the criteria and are ready for an international challenge, review your documentation and submit your application before the closing date.
Why This Secretary (Office Automation) Job Matters
Launch your administrative career in beautiful Vicenza, Italy, with the Department of Defense Education Activity! Support military-connected students and families in this unique, mission-critical role.
Secretary (Office Automation) Job Overview
The Department of Defense Education Activity (DoDEA) is seeking a skilled Secretary (Office Automation) to join our team in Vicenza, Italy. In this role, you will be the backbone of our administrative operations, ensuring our school district runs smoothly by managing calendars, correspondence, and essential office communications. If you are an organized professional with a passion for supporting military families and their children, we invite you to apply for this rewarding opportunity in a stunning, historic setting.
Requirements for Secretary (Office Automation)
- Must be a U.S. citizen and not be considered 'Ordinarily Resident' under the applicable Status of Forces Agreement.
- Possess at least one year of specialized experience at the GS-05 level or equivalent.
- Demonstrated proficiency in typing (minimum 40 words per minute with three or fewer errors).
- Submit a resume not exceeding two pages.
- Ability to manage office calendars, process timecards, and draft official correspondence.
- Must be able to meet the 52-week time-in-grade requirement if currently holding a GS position.
Preferred Qualifications for Secretary (Office Automation)
- Previous administrative support experience within a federal or educational environment.
- Strong interpersonal skills to interact with students, parents, and school staff.
- Experience with automated software for drafting correspondence and maintaining office databases.
- Familiarity with school or department-specific administrative policies and procedures.
Federal Benefits & Perks
- ✓Comprehensive federal employee benefits package.
- ✓Post Allowance (COLA) currently at 20% of base salary.
- ✓Opportunities to work in an international environment supporting military families.
- ✓Standard federal leave and holiday benefits.
- ✓Access to military-supported school community resources.
💡 How to Apply Secretary (Office Automation) Job & Insider Tips
Application Steps for Secretary (Office Automation) Job
- Click the official application link to access the portal.
- Create or log in to your USAJOBS account.
- Prepare your resume (maximum 2 pages) highlighting your specialized experience.
- Complete the online application questionnaire.
- Submit all required documents, including SF-50 forms and eligibility proofs.
- Complete the USA Hire Competency-Based Assessments within 48 hours of notification.
💡 General Tips
- Keep your resume strictly to two pages or less; longer resumes will be disqualified.
- Use plain language and avoid internal acronyms when describing your previous work.
- Ensure your SF-50 clearly demonstrates your time-in-grade status.
- Check your email frequently for the USA Hire Assessment invitation after submitting your application.
- Sanitize sensitive personal information from your supporting documents before uploading.
Frequently Asked Questions
Can I substitute education for the required experience?
No, for this specific position at the GS-06 level, you must meet the qualification requirements using professional experience alone.
What is the typing requirement?
You must be a qualified typist capable of typing at least 40 words per minute on a 5-minute sample with three or fewer errors.
How does the overseas residency restriction work?
You must not be considered 'Ordinarily Resident' in Italy, which generally means you have not lived in the country longer than permitted without being part of the assigned military force or civilian component.
Job from Department Of War Education Activity
The Department of Defense Education Activity (DoDEA) operates 160 schools across 11 countries, serving over 72,000 children of active-duty military and civilian personnel. Our mission is to provide a world-class education that prepares students for success in our globalized society. By joining our team in the Europe South District, you become a critical part of a global network dedicated to excellence.