Administrative Officer: Lead Operational Excellence at the Loma Linda VA

Are you an experienced administrative professional looking to transition into a high-impact leadership role within the federal government? The Jerry L. Pettis Memorial Veterans Hospital in Loma Linda, California, is seeking a motivated and detail-oriented Administrative Officer (AO) to support our Sterile Processing Service. This position offers a competitive salary and the unique opportunity to contribute to the mission of providing world-class health care to our nation's Veterans.

Job Responsibilities

The Administrative Officer serves as the primary advisor to the Service Line Chief. Your responsibilities are wide-ranging and vital to hospital function:

Budget Management: You will monitor and track expenditures, serve as a control point official, and plan annual budgets for service control points.
Logistics & Procurement: You will manage equipment inventory, oversee repair requests, and lead the contracting process as a Contracting Officer Representative (COR).
HR Liaison: You will facilitate recruitment, onboarding, performance management, and organizational training programs.
Operational Analysis: You will conduct studies to improve space utilization and workflow, providing data-driven reports to management.

Requirements

To qualify for this GS-12 position, applicants must meet specific federal criteria:

Requirement	Description
Citizenship	Must be a U.S. Citizen
Experience	One year of specialized experience at the GS-11 grade level
Documentation	Must submit SF-50 showing time-in-grade eligibility
Vaccine Requirement	Seasonal influenza vaccination is required
Security	Subject to a background investigation

Salary Overview

The compensation for this position ranges from $104,349 to $135,657 per year, depending on qualifications and federal pay scales.

Benefits

Employees of the Department of Veterans Affairs enjoy a robust benefits package, including:

Comprehensive health and life insurance.
Competitive retirement plans with TSP matching.
Generous annual and sick leave programs.
Career growth and training opportunities within the federal system.

Application Tips

Focus on Quality: Ensure your resume is exactly two pages long and clearly outlines your specific job duties.
Use the Builder: Utilize the USAJOBS resume builder to ensure your application meets formatting standards.
Quantify: Always list the hours worked per week so your experience can be accurately credited.
Proofread: Double-check your SF-50 and supporting documents to avoid delays in your application review.

Serving as an Administrative Officer at the Loma Linda VA is more than just a job; it is a commitment to the men and women who have served our country. If you possess the leadership skills, administrative acumen, and dedication to excellence required for this role, we encourage you to submit your application by the August 11, 2026, deadline.

Why This Administrative Officer (Sterile Processing Service) Job Matters

Ready to lead behind the scenes? Join the Veterans Health Administration in Loma Linda as an Administrative Officer and ensure our Sterile Processing Service operates with precision to serve those who served us.

Administrative Officer (Sterile Processing Service) Job Overview

The Jerry L. Pettis Memorial Veterans Hospital is seeking a dedicated Administrative Officer for our Sterile Processing Service. In this critical role, you will serve as the primary administrator, overseeing human resources, budget planning, logistical support, and program management. You will work directly with the Clinical Service Line Chief to improve operational efficiency and ensure that our medical facility provides world-class care to Veterans.

Requirements for Administrative Officer (Sterile Processing Service)

Must be a U.S. citizen.
Must be able to pass a background and security investigation.
Must complete a 1-year probationary period or 2-year trial period.
Must participate in the annual influenza vaccination program or obtain an approved medical/religious exemption.
Male applicants born after 12/31/1959 must be registered with the Selective Service.
Must provide valid documentation for I-9 employment verification.
Must have one year of specialized experience at the GS-11 grade level.
Must provide SF-50 documentation to verify time-in-grade eligibility.

Preferred Qualifications for Administrative Officer (Sterile Processing Service)

Expertise in managing administrative operations for a large, multidisciplinary clinical service line.
Proficiency in VA-specific systems, including HR Smart, VATAS, TMS, and VSSC/Power VI.
Strong background in personnel recruitment, onboarding, and organizational restructuring.
Proven skill in developing Standard Operating Procedures (SOPs) and policy management.
Experience serving as a Contracting Officer Representative (COR) or managing government purchasing.
Knowledge of Joint Commission (TJC) and Office of Inspector General (OIG) accreditation standards.

Federal Benefits & Perks

✓Comprehensive federal health insurance options.
✓Generous paid annual and sick leave accrual.
✓Participation in the Federal Employees Retirement System (FERS).
✓Access to the Thrift Savings Plan (TSP) with government matching.
✓Professional development and internal career advancement opportunities.
✓Work-life balance with a fixed, Monday-Friday schedule.

💡 How to Apply Administrative Officer (Sterile Processing Service) Job & Insider Tips

Application Steps for Administrative Officer (Sterile Processing Service) Job

Log in to or create your USAJOBS account.
Build or upload a federal-formatted resume (maximum two pages).
Complete the online application questionnaire.
Attach all required documentation, including the most recent SF-50.
Submit your complete application package by 11:59 PM ET on the closing date.
Complete the required online USA Hire assessments if prompted via email.

💡 General Tips

Ensure your resume strictly adheres to the two-page limit; submissions exceeding this will be disqualified.
Use the USAJOBS resume builder to ensure your format meets all federal requirements.
Quantify your experience by specifying hours worked per week; standard full-time is 35-40 hours.
Be explicit in your resume regarding job duties—never rely on the recruiter to assume your skill set.
Save your resume as a PDF to preserve formatting and pagination.
Double-check your SF-50 documentation to ensure it clearly demonstrates one year of time-in-grade.

Frequently Asked Questions

What is the primary role of an Administrative Officer in the Sterile Processing Service?

You will serve as the backbone of the service, managing the budget, human resources, procurement, and daily logistics while ensuring that policies align with hospital and accreditation standards.

Is this position eligible for telework?

No, this is an onsite position located in Loma Linda, California, and is not authorized for telework or remote status.

What documents are required to prove my time-in-grade?

You must submit an SF-50 that shows your grade for at least 52 weeks. If your most recent SF-50 is less than a year old, include an older SF-50 that verifies your time-in-grade.

Job from Veterans Health Administration

The Department of Veterans Affairs (VA) is dedicated to fulfilling the promise made by President Lincoln to care for those who have served in the military. As a part of the Veterans Health Administration (VHA), the Loma Linda facility emphasizes a "Whole Health" system of care, fostering healing environments that empower Veterans to lead their best lives. Working here means being part of a mission-driven team that values integrity, commitment, and excellence in service.