Advance Your Career as a Medical Records Administration Specialist with the VA
Are you looking for a career that combines technical expertise with a profound sense of purpose? The Veterans Health Administration (VHA) is seeking a detail-oriented, highly skilled professional to serve as a Medical Records Administration Specialist in Montgomery, Alabama. This role is essential for maintaining the integrity of clinical data and ensuring that our Veterans receive the high-quality, efficient care they have earned.
Job Responsibilities
As a Medical Records Administration Specialist, your day-to-day work involves more than just filing papers. You will:
- Provide technical guidance on documentation requirements, coding liability, and release of information.
- Perform quality reviews of electronic health records to ensure data accuracy and regulatory compliance.
- Act as an EHR liaison, troubleshooting software and assisting clinical staff with system navigation.
- Develop and implement policies to improve the productivity and quality of the Health Information Management (HIM) department.
- Analyze health data to produce actionable reports that support medical staff decision-making.
Requirements
To qualify for this position, you must:
- Be a U.S. Citizen.
- Possess a valid certification from AHIMA or AAPC (Coding, HIM, or Health Data Analyst).
- Demonstrate proficiency in written and spoken English.
- Successfully complete a background check.
- Adhere to mandatory seasonal influenza vaccination policies.
Grade Level Comparison
| Grade Level | Education/Experience Focus |
|---|---|
| GS-5 | Entry level, requires basic HIM knowledge |
| GS-7 | Requires 1 year of experience or strong academic record |
| GS-9 | Requires advanced analytical skills and policy research |
| GS-11 | Full performance level; focuses on strategy and compliance |
Salary and Benefits
The salary for this position ranges from $40,736 to $97,087 annually, depending on experience and qualifications. In addition to a competitive salary, the VA provides:
- Extensive health insurance options.
- Retirement savings programs including FERS.
- Generous paid annual and sick leave.
- Opportunities for service credit regarding leave accrual.
Application Tips
- Be Precise: Don’t leave any gaps in your professional history. The hiring team cannot make assumptions about your skills.
- Check Your Docs: Ensure all certifications, transcripts, and (if applicable) DD-214 forms are attached.
- Use the Template: Use the specific clinical resume template provided by the VA to ensure your application meets formatting requirements.
Join a team where your expertise directly benefits the health and wellbeing of our Veterans. If you are ready to apply your HIM skills in a high-impact environment, apply for the Medical Records Administration Specialist role at the Central Alabama VA Medical Center today.
Why This Medical Records Adminstrator Specialist Job Matters
Join the Department of Veterans Affairs and play a pivotal role in ensuring our nation’s heroes receive the world-class care they deserve through expert health information management.
Medical Records Adminstrator Specialist Job Overview
The Central Alabama Veterans Health Care System is seeking a dedicated Medical Records Administration Specialist to join our Health Information Management team in Montgomery, AL. In this role, you will be instrumental in managing health record programs, ensuring documentation accuracy, and maintaining compliance with regulatory standards to support clinical excellence and patient care.
Requirements for Medical Records Adminstrator Specialist
- U.S. Citizenship
- Proficiency in spoken and written English
- Successful background and security investigation
- Current AHIMA or AAPC coding, HIM, or Health Data Analyst certification
- Ability to complete a mandatory trial period of 1 to 2 years
- Completion of the seasonal influenza vaccination program
Preferred Qualifications for Medical Records Adminstrator Specialist
- Bachelor’s degree or higher in Health Information Management or related field
- Extensive experience in managing health records and information systems
- Knowledge of medical coding (ICD, CPT, HCPCS) and legal healthcare regulations
- Advanced analytical skills for data quality control and reporting
- Experience with electronic health record (EHR) liaison duties
Federal Benefits & Perks
- âś“Federal retirement benefits
- âś“Comprehensive medical, dental, and vision insurance
- âś“Paid annual and sick leave
- âś“Paid federal holidays
- âś“Flexible spending accounts
- âś“Opportunities for annual leave accrual credit based on prior service
đź’ˇ How to Apply Medical Records Adminstrator Specialist Job & Insider Tips
Application Steps for Medical Records Adminstrator Specialist Job
- Create or log in to your USAJOBS account.
- Prepare your documentation, including a standard clinical resume and relevant certifications.
- Complete the occupational questionnaire through the provided application link.
- Upload all required documents, ensuring your full CV is included in the 'Other' field.
- Submit your application package before the closing date of August 3, 2026.
đź’ˇ General Tips
- Ensure your responses to the questionnaire are clear and specific; the hiring team cannot make assumptions about your experience.
- Use the provided template for the required one-page clinical resume.
- Verify that your certification documents are clearly legible and current.
- If claiming Veterans' preference, ensure your DD-214 is attached and clearly shows character of service.
- Review your application thoroughly for missing documents before final submission.
Frequently Asked Questions
What is the full performance level of this position?
The full performance level for this vacancy is GS-11, with selections possible ranging from GS-5 to GS-11.
Is telework available for this role?
No, this position is not eligible for telework and is not a virtual position.
Are there specific vaccination requirements?
Yes, participation in the seasonal influenza vaccination program is a mandatory condition of employment for all VHA health care personnel.
Can I work from home?
*A: No, this position requires an onsite presence in Montgomery, AL.*
What if I don't have all my certifications yet?
*A: You may be referred and tentatively selected, but you must meet all requirements before being hired.*
Job from Veterans Health Administration
The Central Alabama Veterans Health Care System is part of the Department of Veterans Affairs, an agency dedicated to fulfilling President Lincoln’s promise to care for those who have served in our nation’s military. Our mission is to provide compassionate, whole-health care, and every member of our staff, including our administrative specialists, plays a critical part in this commitment.