Become a Records and Information Management Specialist with the DoD

Are you an expert in information architecture, records compliance, and SharePoint administration? The Defense Human Resources Activity (DHRA) is hiring a Records and Information Management Specialist to support the Defense Civilian Personnel Advisory Service (DCPAS). This role is essential to maintaining the integrity, organization, and accessibility of vital defense records.

Job Responsibilities

As an incumbent, you will handle diverse tasks ranging from technical SharePoint management to policy oversight. Key responsibilities include:

Policy Management: Creating and implementing knowledge management procedures to foster collaboration.
Compliance: Ensuring all electronic technology is compliant with Section 508 of the Rehabilitation Act.
FOIA & Privacy: Serving as an action officer for FOIA and Privacy Act requests.
Record Control: Managing the end-to-end lifecycle of federal records, including storage, disposition, and training.

Grade Level Comparison

Feature	GS-12 Level	GS-13 Level
Scope	Supports Subject Matter Expert	Serves as Subject Matter Expert
Compliance	Assists in 508 remediation	Manages 508 program
Policy	Drafts for review	Develops and implements

Requirements

Candidates must demonstrate specialized experience equivalent to the GS-11 (for GS-12 roles) or GS-12 (for GS-13 roles). You must be a U.S. citizen and meet the security clearance requirements for a Secret-level designation. Furthermore, strictly following the formatting guidelines for your resume is non-negotiable for consideration.

Salary Overview

This position offers a competitive salary range of $102,415 to $158,322 annually, commensurate with your grade level and experience.

This is a unique opportunity to apply your technical and administrative skills within the high-stakes environment of the Department of Defense. If you are prepared to manage information programs that support global defense operations, we encourage you to apply by the closing date of August 3, 2026.

Why This Records And Information Management Specialist Job Matters

Shape the future of federal data integrity and information lifecycle management with the Defense Human Resources Activity.

Records And Information Management Specialist Job Overview

The Defense Human Resources Activity (DHRA) is seeking a dedicated Records and Information Management Specialist to join the Defense Civilian Personnel Advisory Service (DCPAS). This role is critical in supporting the DoD’s mission by overseeing the lifecycle of essential information assets, ensuring robust compliance, and fostering a culture of knowledge sharing through SharePoint and modern document management practices.

Requirements for Records And Information Management Specialist

U.S. Citizenship is required.
Must be able to obtain and maintain a Secret security clearance.
Resume must not exceed two pages and must be in PDF format.
One year of specialized experience at the GS-11 level (for GS-12) or GS-12 level (for GS-13).
Must meet time-in-grade requirements for current federal employees.
Selective Service registration for males born after December 31, 1959.

Preferred Qualifications for Records And Information Management Specialist

Extensive experience in federal records management and NARA compliance.
Technical proficiency in SharePoint site collection administration, including custom workflows and dashboards.
Subject matter expertise in Section 508 compliance remediation.
Professional background in FOIA and Privacy Act case management.
Proven ability to develop and implement organizational knowledge management policies.

Federal Benefits & Perks

✓Competitive Federal Salary
✓Comprehensive Health Insurance
✓Federal Retirement Programs
✓Paid Time Off and Federal Holidays
✓Telework eligibility opportunities
✓Professional development and training

💡 How to Apply Records And Information Management Specialist Job & Insider Tips

Application Steps for Records And Information Management Specialist Job

Log into your USAJOBS account or create a new profile.
Review the specific job announcement requirements thoroughly.
Prepare a resume that is strictly two pages or less in PDF format.
Complete the online assessment questionnaire.
Upload required documentation including SF-50 and veterans' documents if applicable.
Submit your complete application package before the closing date.

💡 General Tips

Ensure your resume strictly adheres to the two-page limit; exceeding this will cause immediate disqualification.
Use standard, readable fonts like Lato, Arial, or Calibri to maintain formatting.
Submit your application early to allow time for the system's virus scan and potential troubleshooting.
Clearly link your past work experience to the specific duties outlined for the grade level you are targeting.
Check your USAJOBS 'Application Status' regularly to monitor your progress and receive agency correspondence.

Frequently Asked Questions

What is the key document requirement for the resume?

Your resume must be exactly two pages or fewer, saved in PDF format, with at least 0.5-inch margins and 10-point font.

Is telework available for this position?

Yes, this position is eligible for telework, providing flexibility in balancing professional responsibilities.

Job from Defense Human Resources Activity

The Defense Human Resources Activity (DHRA) serves as a pillar for the Department of Defense. The DCPAS division, specifically, leads the development of civilian personnel solutions that ensure mission readiness for the Total Force. By joining this team, you become part of a professional workforce dedicated to national defense and high-standard HR infrastructure.