Launch Your Administrative Career with the VA in Milwaukee
Are you seeking a career that combines administrative excellence with a profound sense of purpose? The Department of Veterans Affairs (VA) is currently looking for a dedicated Administrative Support Assistant to join the team at the Clement J. Zablocki VA Medical Center in Milwaukee, Wisconsin. This role is an excellent opportunity to grow your federal career within a Level 1A facility committed to providing world-class care to our nation's heroes.
Job Responsibilities
As an Administrative Support Assistant, you will act as the backbone of the Medical Subspecialties Services Division. Your daily tasks will include:
- Office Coordination: Managing administrative workflows to ensure division efficiency.
- Correspondence Management: Drafting, proofreading, and reviewing reports and correspondence for format and grammatical accuracy.
- Communication Hub: Serving as the primary point of contact for inquiries, complaints, and requests for the Division Manager.
- Meeting Support: Arranging conferences, selecting meeting times, and preparing formal reports on proceedings.
Requirements
To be considered for this role, candidates must meet specific federal requirements:
Comparison of Qualifications
| Requirement | Description |
|---|---|
| Citizenship | Must be a U.S. Citizen |
| Specialized Experience | 1 full year at the GS-5 level or equivalent |
| Time-In-Grade | 52 weeks at the GS-5 level for current federal employees |
| Resume Limit | Maximum 2 pages |
| Assessment | Must pass the USA Hire Competency Based Assessment |
Salary Overview
The position is classified as a GS-6, with an annual salary range of $47,488 to $61,734. This is a permanent, full-time appointment that offers significant stability and the benefits associated with federal employment.
Benefits of Working with the VA
Beyond competitive pay, federal employees enjoy a robust benefits package, including health insurance, retirement planning, generous paid time off, and the possibility of telework, providing a healthy work-life balance while contributing to a mission-driven organization.
Application Tips
- Be Specific: Detail your hours per week and specific dates (month/year) for all past employment.
- Use the Resume Builder: The USAJOBS resume builder is specifically designed to meet the strict page limits and formatting standards required for federal applications.
- Prepare for the Assessment: Set aside enough time to complete the USA Hire assessment in one sitting if possible.
If you have the organizational skills and the passion to serve those who served us, we invite you to apply. This role offers the chance to make a real difference in the healthcare experience of our Veterans while advancing your professional career in the federal sector.
Why This Administrative Support Assistant Job Matters
Join the dedicated team at the Clement J. Zablocki VA Medical Center and play a vital role in supporting those who have served our nation.
Administrative Support Assistant Job Overview
The Veterans Health Administration is seeking a highly organized and proactive Administrative Support Assistant to provide critical operational support to the Medical Subspecialties Services Division in Milwaukee, Wisconsin. This role focuses on improving administrative efficiency and managing essential office functions within a premier Level 1A facility.
Requirements for Administrative Support Assistant
- U.S. Citizenship is strictly required.
- Completion of an online application, including a specialized questionnaire and online assessment.
- One full year of specialized experience at the GS-5 grade level or equivalent.
- Current federal employees must demonstrate 52 weeks of Time-In-Grade at the GS-5 level.
- Submission of appropriate SF-50 documentation to verify federal service and grade eligibility.
- Participation in the annual seasonal influenza vaccination program is mandatory.
- Completion of a 1-year probationary period or 2-year trial period.
- Compliance with the two-page resume limit requirement.
Preferred Qualifications for Administrative Support Assistant
- Demonstrated experience in coordinating administrative office workflows.
- Advanced proficiency in office software, including word processing, spreadsheets, and database management.
- Proven ability to proofread correspondence for grammatical accuracy, formatting, and procedural compliance.
- Strong interpersonal skills for managing inquiries and directing high-level communications.
- Experience with performance improvement activities and personnel management support.
Federal Benefits & Perks
- ✓Competitive federal salary structure
- ✓Comprehensive health insurance options
- ✓Participation in the Federal Employees Retirement System (FERS)
- ✓Paid federal holidays and leave accrual
- ✓Telework eligibility opportunities
- ✓Professional development and training resources
💡 How to Apply Administrative Support Assistant Job & Insider Tips
Application Steps for Administrative Support Assistant Job
- Log in or create your profile on the official USAJOBS platform.
- Prepare a concise, two-page resume highlighting your relevant experience.
- Submit your application and required documentation through the portal.
- Complete the required USA Hire Assessments within the designated timeframe.
- Monitor your email and the USAJOBS status portal for updates on your application.
💡 General Tips
- Ensure your resume is limited to two pages to remain eligible for consideration.
- Clearly define your specialized experience, including hours worked per week and specific dates.
- Avoid overstating qualifications; the agency validates all claims through documentation.
- Utilize the USAJOBS resume builder to ensure your documents align with federal formatting standards.
- Dedicate a quiet environment and at least three hours to complete the USA Hire assessment.
Frequently Asked Questions
Can I work remotely in this position?
This is not a virtual position, though telework may be authorized based on agency needs and discussed during the interview process.
What happens if I submit a resume longer than two pages?
Per recent federal policy, resumes exceeding two pages will result in ineligibility for the position. Ensure your resume is concise and focused on the most relevant experience.
Job from Veterans Health Administration
The Veterans Health Administration (VHA) is the largest integrated health care system in the United States. Our mission is to fulfill President Lincoln’s promise to care for those who have served in our military and their families. Working at the Clement J. Zablocki VA Medical Center means becoming part of a community that values compassion, integrity, and operational excellence.