Advance Your Career: Administrative Officer at Fort Harrison VA Medical Center

Are you looking for a career that combines high-level administrative challenge with a mission-driven purpose? The Department of Veterans Affairs (VA) is seeking a dynamic, detail-oriented professional to serve as an Administrative Officer within the Nursing, Ambulatory Care service line at the Fort Harrison VA Medical Center in Montana. This role is essential for ensuring that our healthcare providers have the resources and operational support needed to deliver exceptional care to America’s Veterans.

Job Responsibilities

As an Administrative Officer, you will act as a key liaison for primary care nursing services. Your primary duties include:

Operational Planning: Developing and executing management plans for organizational structure and process improvements.
Budget Oversight: Managing the operating budget, including resource allocation for personnel and medical equipment.
Contracting: Serving as a Contracting Officer Representative (COR) to ensure contract compliance and timely payments.
HR Support: Guiding supervisors on performance appraisals, staffing patterns, and recruitment needs.
Data Analysis: Validating performance data to provide actionable recommendations for efficiency.

Requirements

To be considered, you must meet the following criteria:

Must be a U.S. Citizen.
Must meet Time-In-Grade requirements (for current/former federal employees).
Must submit a resume (max 2 pages) and appropriate SF-50 documentation.
Must complete the online USA Hire Assessment.

Comparison: GS-9 vs GS-11 Qualifications

Level	Education Requirement	Experience Requirement
GS-9	Master's degree or 2 years grad study	1 year at GS-7 equivalent
GS-11	PhD/Doctoral degree or 3 years grad study	1 year at GS-9 equivalent

Salary Overview

This position offers a competitive federal salary range starting at $61,722 and reaching up to $97,087 annually, depending on experience and grade level qualification.

Benefits

The VA provides an industry-leading benefits package, including health insurance, retirement planning (FERS/TSP), and generous paid leave. You will also have the opportunity to serve those who have protected our nation.

Application Tips

Tailor your resume: Use the exact language from the job description to highlight your skills.
PDF format: Always upload documents as PDFs to maintain structure.
Detail is key: Document your full employment history including hours worked per week.

Join a team where your work matters. If you are an experienced administrative professional looking to support the mission of the VHA in a beautiful Montana setting, we encourage you to apply by July 20, 2026.

Why This Administrative Officer Job Matters

Join a dedicated team at the Fort Harrison VA Medical Center where your administrative expertise directly impacts the care of our nation's Veterans.

Administrative Officer Job Overview

The Department of Veterans Affairs is seeking a highly skilled Administrative Officer to support the Nursing, Ambulatory Care service line at the Fort Harrison VA Medical Center in Montana. This role is pivotal in managing operational efficiency, budget oversight, and administrative workflows for primary care nursing services, ensuring that the facility provides world-class care to those who have served.

Requirements for Administrative Officer

U.S. Citizenship
One year of specialized experience at the next lower grade level
Submission of transcripts if qualifying via education
Completion of an online assessment
Submission of a two-page maximum resume
Ability to pass a background/security investigation
Must meet Time-In-Grade requirements if a current or former federal employee
Participation in the annual seasonal influenza vaccination program

Preferred Qualifications for Administrative Officer

Extensive experience in HR administration, budget, and contract oversight within a complex healthcare setting
Proven background in office management supporting nursing and primary care
Proficiency in data-driven performance and workflow analysis for ambulatory care environments
Experience with procurement processes for healthcare equipment and supplies

Federal Benefits & Perks

✓Comprehensive federal health insurance options
✓Generous paid time off and federal holidays
✓Participation in the Federal Employees Retirement System (FERS)
✓Thrift Savings Plan (TSP) with government matching
✓Flexible work-life balance initiatives
✓Opportunities for professional development and career advancement

💡 How to Apply Administrative Officer Job & Insider Tips

Application Steps for Administrative Officer Job

Create or log in to your USAJOBS account.
Review the full vacancy announcement carefully.
Prepare your two-page resume following the specified formatting guidelines.
Submit your application and required documents (including SF-50 and transcripts) by the closing date.
Complete the required online assessment when prompted via email.
Track your application status through the USAJOBS dashboard.

💡 General Tips

Save your resume as a PDF to ensure formatting remains intact.
Use the USAJOBS resume builder to ensure you meet the two-page limit.
Quantify your accomplishments with specific data and results.
Ensure your resume includes hours worked per week for every position listed.
Review the assessment preparation resources available on the OPM website.

Frequently Asked Questions

What is the promotion potential for this position?

This position has a full performance level of GS-11. Promotion to this level is possible without further competition once you meet all regulatory and performance requirements.

Is telework available for this position?

Yes, the position offers ad-hoc telework determined by agency policy. This will be discussed further during the interview process.

What is the resume length requirement?

To comply with the Merit Hiring Plan, resumes must be no longer than two pages.

Is relocation assistance offered?

No, this position does not offer relocation or recruitment incentives.

Can I work from home full-time?

This is not a virtual position, though ad-hoc telework is permitted based on agency policy.

Job from Veterans Health Administration

The Veterans Health Administration (VHA) is the largest integrated healthcare system in the United States. Providing care to those who have worn the uniform of our nation is a sacred promise. At the Fort Harrison VA Medical Center, employees enjoy a balance of professional complexity and a high quality of life. Located near Helena, our campus offers access to incredible outdoor recreation and a supportive, mission-focused community.